Volunteer Treasurer

Location
Salisbury, Wiltshire
Salary
Volunteer role
Posted
10 Jan 2022
Closes
10 Apr 2022
Ref
SaSS2022001
Hours per month
10 to 20 hours
Expenses
Paid
Commitment
Long Term

Treasurer of Safer and Supportive Salisbury

  • Oversee the financial affairs of Safer and Supportive Salisbury (SaSS) and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of SaSS.
  • Oversee the production of necessary financial reports/returns, accounts and audits.
  • Liaise with relevant SaSS members to ensure the financial viability of the organisation.
  • Make fellow SaSS members aware of their financial obligations and take a lead in interpreting financial data to them.
  • Regularly report the financial position at Steering Group and Network meetings (balance sheet, cash flow, fundraising performance etc).
  • Oversee the production of an annual budget and propose its adoption at the last Network meeting of the previous financial year.
  • Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
    • Cheque signatories
    • Purchasing limits
    • Purchasing systems
    • Petty cash/ float
    • Others as appropriate
  • Appraising the financial viability of plans, proposals and feasibility studies.
  • Provide financial expertise and advice when applications for grants are being prepared and submitted on behalf of SaSS and oversee any financial information submitted as part of these applications. 
  • Lead on appointing and liaising with auditors/an independent examiner.
  • Serve on the Steering Group of SaSS and attend both Steering Group and SaSS Network meetings.
  • Operate SaSS’s bank account and act as one of the signatories on SaSS cheques
  • Arrange for the change of signatories mandate to be competed for new signing Officers each year, as appropriate.  
  • Arrange public liability insurance and insurance of any SaSS assets.

 

 

Oversee the role of the bookkeeper including:

  • Undertake bookkeeping duties and/or oversee the finance volunteer ensuring posting and bookkeeping is kept up-to-date.
  • Maintain the petty cash system and regularly process petty cash claims.
  • Regularly carry out reconciliations/ oversee regular reconciliations by the finance volunteer.
  • Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
  • Make the necessary arrangements to collect payments from debtors and bank payments promptly.

 

 

Terms and conditions of office

  • Election shall be by a vote of members of SaSS at the SaSS Annual General Meeting.
  • The Treasurer will serve for a term of three years and be eligible for re-election to the same office annually, for a maximum of six consecutive years.
  • The Treasurer will take up office immediately following the SaSS AGM.
  • On completion of six consecutive years, a Treasurer cannot stand for the same office until two years have elapsed after the end of his/her last term of office.
  • The Treasurer will be reimbursed by SaSS for expenses properly incurred and accounted for.

Qualities

  • Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organisations.
  • Knowledge of bookkeeping and financial management (as necessary).
  • Good financial analysis skills.
  • Ability to communicate clearly