Volunteer Treasurer

Treasurer of Safer and Supportive Salisbury

• Oversee the financial affairs of Safer and Supportive Salisbury (SaSS) and ensure they are legal, constitutional and within accepted accounting practice.
• Ensure proper records are kept and that effective financial procedures are in place.
• Monitor and report on the financial health of SaSS.
• Oversee the production of necessary financial reports/returns, accounts and audits.

• Liaise with relevant SaSS members to ensure the financial viability of the organisation.
• Make fellow SaSS members aware of their financial obligations and take a lead in interpreting financial data to them.
• Regularly report the financial position at Steering Group and Network meetings (balance sheet, cash flow, fundraising performance etc).
• Oversee the production of an annual budget and propose its adoption at the last Network meeting of the previous financial year.
• Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
  • Cheque signatories
  • Purchasing limits
  • Purchasing systems
  • Petty cash/ float
  • Others as appropriate
• Appraising the financial viability of plans, proposals and feasibility studies.
• Provide financial expertise and advice when applications for grants are being prepared and submitted on behalf of SaSS and oversee any financial information submitted as part of these applications. 
• Lead on appointing and liaising with auditors/an independent examiner.
• Serve on the Steering Group of SaSS and attend both Steering Group and SaSS Network meetings.
• Operate SaSS’s bank account and act as one of the signatories on SaSS cheques
• Arrange for the change of signatories mandate to be competed for new signing Officers each year, as appropriate.  
• Arrange public liability insurance and insurance of any SaSS assets.

Oversee the role of the bookkeeper including:

• Undertake bookkeeping duties and/or oversee the finance volunteer ensuring posting and bookkeeping is kept up-to-date.
• Maintain the petty cash system and regularly process petty cash claims.
• Regularly carry out reconciliations/ oversee regular reconciliations by the finance volunteer.
• Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
• Make the necessary arrangements to collect payments from debtors and bank payments promptly.

Terms and conditions of office

• Election shall be by a vote of members of SaSS at the SaSS Annual General Meeting.
• The Treasurer will serve for a term of three years and be eligible for re-election to the same office annually, for a maximum of six consecutive years.
• The Treasurer will take up office immediately following the SaSS AGM.
• On completion of six consecutive years, a Treasurer cannot stand for the same office until two years have elapsed after the end of his/her last term of office.
• The Treasurer will be reimbursed by SaSS for expenses properly incurred and accounted for.

Qualities

• Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organisations.
• Knowledge of bookkeeping and financial management (as necessary).
• Good financial analysis skills.
• Ability to communicate clearly