Treasurer of Safer and Supportive Salisbury
- Oversee the financial affairs of Safer and Supportive Salisbury (SaSS) and ensure they are legal, constitutional and within accepted accounting practice.
- Ensure proper records are kept and that effective financial procedures are in place.
- Monitor and report on the financial health of SaSS.
- Oversee the production of necessary financial reports/returns, accounts and audits.
- Liaise with relevant SaSS members to ensure the financial viability of the organisation.
- Make fellow SaSS members aware of their financial obligations and take a lead in interpreting financial data to them.
- Regularly report the financial position at Steering Group and Network meetings (balance sheet, cash flow, fundraising performance etc).
- Oversee the production of an annual budget and propose its adoption at the last Network meeting of the previous financial year.
- Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
- Cheque signatories
- Purchasing limits
- Purchasing systems
- Petty cash/ float
- Others as appropriate
- Appraising the financial viability of plans, proposals and feasibility studies.
- Provide financial expertise and advice when applications for grants are being prepared and submitted on behalf of SaSS and oversee any financial information submitted as part of these applications.
- Lead on appointing and liaising with auditors/an independent examiner.
- Serve on the Steering Group of SaSS and attend both Steering Group and SaSS Network meetings.
- Operate SaSS’s bank account and act as one of the signatories on SaSS cheques
- Arrange for the change of signatories mandate to be competed for new signing Officers each year, as appropriate.
- Arrange public liability insurance and insurance of any SaSS assets.
Oversee the role of the bookkeeper including:
- Undertake bookkeeping duties and/or oversee the finance volunteer ensuring posting and bookkeeping is kept up-to-date.
- Maintain the petty cash system and regularly process petty cash claims.
- Regularly carry out reconciliations/ oversee regular reconciliations by the finance volunteer.
- Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
- Make the necessary arrangements to collect payments from debtors and bank payments promptly.
Terms and conditions of office
- Election shall be by a vote of members of SaSS at the SaSS Annual General Meeting.
- The Treasurer will serve for a term of three years and be eligible for re-election to the same office annually, for a maximum of six consecutive years.
- The Treasurer will take up office immediately following the SaSS AGM.
- On completion of six consecutive years, a Treasurer cannot stand for the same office until two years have elapsed after the end of his/her last term of office.
- The Treasurer will be reimbursed by SaSS for expenses properly incurred and accounted for.
- Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organisations.
- Knowledge of bookkeeping and financial management (as necessary).
- Good financial analysis skills.
- Ability to communicate clearly