Volunteer Secretary

Location
SO21 3RH, Winchester
Posted
28 Jun 2017
Closes
31 Aug 2017
Ref
SEC
Interests
Children and Youth
Hours per month
1 to 10 hours
Expenses
Unpaid
Commitment
Long Term

Would you like to be part an established charity that is passionate about children?

This opportunity is for someone with good organisational skills who wants to give back to the community.

About us

Cygnets Playgroup is a small, friendly well-established, community based pre-school run by a volunteer committee generally made up of the parents of attending children. Situated in the northwest Hampshire village of Barton Stacey we pride ourselves on providing learning through play to children aged 2 years 6 months to 5 years.

Cygnets Playgroup holds a “Good” OFSTED report and follows the Early Years Foundation Stage (EYFS) framework. As a non-profit making organisation we rely on fundraising activities to ensure continued good facilities for the children.

Cygnets Playgroup is a registered charity led by committee members and we are looking for a Secretary to strive towards our vision of expanding the services we offer the local community, including a possible move into new premises.

About you

·         You will be able support Cygnets Playgroup from September 2017 for a minimum period of one year once you have completed a Disclosure and Barring Service (DBS) check and provided evidence to show your eligibility to work in the UK.

·         Meetings are held on a monthly basis on a weekday evening, and typically last 2 hours. During January to May further meetings may be held for the organisation of the Fun Run.

·         You are able to manage tasks according to importance and keep accurate records.

·         Your core IT skills include Word and Excel.

·         You will have the confidence, passion and commitment, working as a team to help us achieve our goals and will offer your views and ideas for consideration. 

·         Your approach will be professional as you understand the importance of building good relationships within the community to ensure future success, managing any potential challenges sensitively.

About the role

Working in conjunction with the Chairperson, your role as Secretary is pivotal in enabling Cygnets Playgroup to maintain sound administration management of Cygnets Playgroup.

What you will be doing

·         Have responsibility for the efficient management of Committee meetings including arranging meetings as required, circulating agendas, taking minutes and storing accordingly.

·         Taking an active part in monthly committee meetings, taking minutes and contributing to general discussion to forward the development of Cygnets Playgroup.

·         Acting as an ambassador for Cygnets Playgroup and supporting the organisation of fundraising events including the main event of the year, the Barton Stacey Fun Run held each May. 

·         Writing and receiving letters for Cygnets Playgroup, ensuring OFSTED regulations are met for changes in the committee (EY2 / EY3 / Disclosure Scotland Checks), as well as renewing our Gambling Licence each year and submitting returns. 

·         Acting as a nominated signatory for any expenditure.

Cygnets Playgroup is a registered charity, number 1060922

To apply for this role please send a covering letter your reasons for application by 31 July 2017.

 

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